Getting started with Office on your iPhone

Getting started with Office on your iPhone

Tech April 14, 2016 09:49

- Now we arrange more and more business through our iPhone, it is natural that we also want to be able to edit files. It has lasted surprisingly long before Microsoft made available by the coveted apps. We show how you make a flying start with Office.

Who says documents said office. Because whether you're at home or at work working on documents, spreadsheets and presentations, the chances are that you have on your computer already using programs such as Word, Excel and PowerPoint. Ideally, there are also apps for your iPhone and iPad are available so it does not matter what device you're working. You can always and everywhere tinker with documents through the official Office apps and Office programs, Microsoft programs.

In this workshop we will discuss some of the common features and then go short on any app. We naturally focus on the iPhone, which does not prevent the apps available for iPad. is absolutely fine that the Office apps are free. You do not have to buy and to use it you will not have to pay more. It sounds almost too good to be true, but everything works. Well, almost everything.

Thanks to Office apps on your iPhone you can access anytime, anywhere to work.

Which Office programs is now also an app available for your iPhone? Obviously from what most of us must be the most favorite programs, namely Word and Excel. All your documents and spreadsheets can now simply look at your iPhone. In addition, you can edit them, and you can tinker with new documents and spreadsheets. There is also a PowerPoint app anytime, anywhere to create presentations, viewing and editing. And besides Outlook and OneNote, there is also can scan the new app Office Lens, which lets you document or whiteboard and convert it into searchable text.

Quite unique is that the Office apps are completely free, while Office on your Mac or PC still just need a subscription, or you can purchase the suite once. Almost everything works. There are only a few so-called advanced functions, reserved for those who have subscribed. On the Microsoft website you can read exactly what features it all. In Word, examples include the Track Changes feature in Excel and customizing PivotTables. But all the basic operations we can do so just for free.

The Track Changes feature in Word is only available to subscribers.

The Office apps are available as separate downloads in the App Store. You can search for example, Office or Microsoft Office, and then install the ones you need. Of course you can also search the app name itself, such as Word, Excel or PowerPoint. To make the most of the apps, you need a Microsoft ID. If you have not yet, you can create an account via the website www. microsoft. en, but once you start an Office app and will be asked to sign in.

Once you have installed your favorite Office apps, you immediately of course want to work. How do you get to your documents, spreadsheets and presentations? First you can create new ones and save them on your iPhone. You they are only locally, you limit the possibilities. The advantage is that you are always with you without an Internet connection. More convenient is it to save your work online, because then you can always go through any device, anywhere at. Think of online storage services like Dropbox and OneDrive. OneDrive is already accessible. Via the Accounts or Save, you can also link to your Dropbox Office app.

To open a document, spreadsheet or presentation, go to the Open item in the appropriate Office app. You see through your linked online storage services and of course, the storage of the iPhone itself. To view or edit files, you need them, so just save it in Dropbox or OneDrive, after which you can pick up your iPhone at any time. Open files can also from the apps OneDrive and Dropbox itself. In OneDrive is the simplest, which is seamlessly integrated with Office apps. So you tap a document, spreadsheet or presentation, then automatically opens the appropriate Office app. Or do you allow this, you give via a setting in the OneDrive app.

Are your online documents, you can have easy access.

Dropbox is a little less well integrated with Office apps. During the Dropbox app, you will first see a preview for example, a Word document. Only when you tap on a square with an upward pointing arrow icon, and then select Open, you can select the app Word. A file you receive via e-mail, you can send directly to the appropriate Office app. Tap the Mail app from Apple on the annex, and you get to see a preview. Tap there on the part icon (the square with the arrow) and you can tap the appropriate Office app.

then you can be from other devices do not save your files on your iPhone, at. This kind of local files you happy yet move to your online storage. Check the contents of your iPhone (via Open, and then iPhone) and tap the icon next to the filename (square with up-pointing arrow). Then tap Move to the cloud. By default OneDrive selected, but you can just above the file list to scroll back 'through places and then choose yet, for example, Dropbox.

Moving files to the cloud ensures that you always can.

Documents that you change will be saved automatically unless you disable it. But what if you want to undo changes? First of all, you can get the latest changes gradually reversed over the curved arrow in the header. Do you want to undo all the changes, tap the icon of a page where you see two arrows in a circle shape and choose Restore. Lets you return to the situation before you opened the file. To avoid problems, it's best to regularly use the option Duplicate. You then saves a copy, for example, by including a version number or the date in the file name. You can also save to a different location the copy.

You might expect that the Office apps look similar to the desktop applications. The better you know the path, the faster you can work with it. Unfortunately that is not quite the case. The iPad version has the most agreements, because use is made of ribbons there. It there are fewer and they are a lot less extensive, but it looks somewhat familiar. On the iPhone, the screen space of course much more limited. To get at the instance of Word features, you first tap the icon of the letter A with a pen beside it. Under the image you can then choose the 'ribbon' you need. Afterwards, their functions are displayed in a vertical list.

The iPhone missing the familiar ribbons.

What can you do on your iPhone with an app like Word actually do? First of all, you can format the text nicely. Consider choosing fonts, colors, markers, line spacing, alignment, margins and divide it into paragraphs. You can also work with tables, images, shapes and text boxes, and you can also use notes, page numbers, headers, and footers. Spellchecker also not lacking in this editor. As with the other Office apps that functionality is more sober than you are used to the heavy desktop applications and that with an Office 365 subscription will get more features.

Printing from the Office apps can if your printer supports AirPrint.

In Excel, there are many opportunities to make your spreadsheet nice and you can cells, rows and columns to insert both removal. You can sort your spreadsheet and also graphs, images, shapes, text boxes and add comments to. Of course you can also work with formulas, or else is there to expect little. In PowerPoint, you can edit existing slides and add new slides to your presentation. Like the desktop version, you can choose to start from a variety of standard formats or from scratch. You can set transition effects between slides and animations add to the picture elements. Obviously your presentations also play that even through the display presenter.

Outlook allows you to use one, several, or even manage all your email accounts from a central location. Also, your appointments and contacts back to see it, if you add the appropriate email account. Will your calendar and contact list eerie empty? Then add your iCloud account matter because Outlook does not require access to local data on your iPhone. Install OneNote, you have a handy digital notebook. Any idea you can think of and what note you want to also, you put the quick and easy fix. The beauty is that everything is synced through OneDrive for example, so you figments on all your devices are visible.

OneNote allows you to tap not only notes but also take pictures of a document or a whiteboard and save it as a note. Yet it is better if you do use the new app Office Lens for. You have always a scanner in your pocket. Thanks to OCR printing is automatically recognized and converted to text searchable. A scanned document can for example transmit to Word and a whiteboard scanned again to PowerPoint. You can save your scans also in OneNote or another online storage service.

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